Shared Services Center

Welcome to the CLAS Shared Services Center

Mission Statement

The Shared Services Center for the College of Liberal Arts and Sciences provides efficient and effective financial and administrative services and solutions, focused on unit level needs and university-wide objectives.

Goals and Objectives

Top Quality, Consistent and Timely Service Delivery and Process Improvement by:

• Providing superior financial and administrative services to all units within the SSC,
• Integrating top quality people, processes and technology,
• Reviewing and streamlining processes and procedures to achieve efficient, effective, sustainable and consistent operations while maximizing the use of technology,
• Ensuring proper internal controls are established, followed, and maintained,
• Hiring and retaining a team of top quality business professionals who provide reliable, balanced services and create trusted relationships with unit staff and faculty.
• SSC Administrators will conduct and coordinate periodic reviews to ensure continued benefits to the unit and university, and there will be numerous opportunities for feedback from the units.

Core Values

Excellence

We are committed to excellence in everything we do. We recruit, nurture and retain the best. We are creative and flexible, always looking for solutions within the parameters of policies and procedures. We implement best practices. We create partnerships to bring the best talent and diverse perspectives to the table.

Professionalism

We conduct ourselves with integrity and honesty. We lead by example and with compassion. As a team, we enjoy helping others succeed.  We take initiative and responsibility. As life-long learners, we continuously improve ourselves.

Customer Service

We take pride in exceeding expectations. Continuously welcoming feedback from our customers is important to us. We look for ways to streamline and improve processes. We are innovative. We take ownership of our successes and shortfalls. We treat people with respect.

Transactions performed by the SSC

• PCard Transactions
• Expense Reports and travel authorizations
• Vouchers / Purchase Orders
  • Unencumbered Vouchers
  • Encumbered Vouchers
  • Purchase Orders
• Budget reports
• Specialized reports
• Reconciliation of transactions
• Epaf entries
• VISAs
• Appointments: staff, faculty and graduate students
• Payroll distributions and retros
• Identity Proofing
• Grants – pre award, compliance, expenses, reconciliation, reports for PIs, post award
• Back-up to SSC units
• DSA for units covered through the SSC

Transactions performed within the department/partner unit

• Asset and space management
• Course scheduling
• Effort Certification
• Effort Reporting
• Event coordination
• General graduate student and faculty support e.g. FAR/ER
• Grade support
• Graduate student recruitment and processing to the point of appointment
• P-Card Verification
• Place orders for purchase via myUFMarket
• Receive receipts and packing slips
• Reception/answer telephone
• Search committee support
• Textbook adoption
• Time approval

Units in the SSC

Sending Requests to the SSC

All email requests go to: clas-ssc@ufl.edu. Within the subject line please include either: travel, fiscal, HR, or Grant followed by the 4 digit departmental ID. For example, if a travel authorization is sent from Astronomy the subject line would be “travel 1606”.

How to:

Send a travel authorization request

Include the following in an email to clas-ssc@ufl.edu

Subject line of email:  fiscal 16XX

Name of traveler and UFID
Dates of Travel: date leave, date return
Name of Conference/Meeting
Expenses expected
Airfare
Car rental
Lodging
Registration fee
Taxi/shuttle
Parking
Meals
Misc
Chartfield to be charged